What's Required

  • "Residential facility" means:
    (A) a facility operated by a state agency or political subdivision, including a child placement agency, that provides 24-hour custody or care of a person 22 years of age or younger, if the person resides in the facility for detention, treatment, foster care, or any non-educational purpose; and
    (B) any person or entity that contracts with or is funded, licensed, certified, or regulated by a state agency or political subdivision to provide custody or care for a person under Paragraph (A).
    Under §29.012, a residential facility is required to notify the school district in which the facility is located of the placement of a person three years of age or older.[56]  The facility is required to give the notice not later than the third day after the date of placement.  A district should contact residential facilities in the district to coordinate implementation of this notice provision.  In general, students placed in residential facilities are entitled to admission under other provisions of §25.001.  However, §25.001(b)(7) provides a uniform admissions provision for children in such facilities.  Additionally, the notice requirement should generate communication between the facilities and school districts that will promote efficiency in the provision of educational services to these children
    School districts and charter schools are subject to the residential facilities monitoring system (RFM) if they serve students with disabilities who reside in residential facilities (RFs) within their geographic boundaries or jurisdiction. In accordance with 19 Texas Administrative Code (TAC) §97.1072, the RFM system provides standards and procedures for monitoring special education programs offered to students with disabilities residing in RFs. The RFM system has been established to improve performance and compliance with federal and state special education requirements for a unique and vulnerable population of students who often have limited access to family members who can advocate for their educational needs.
    The definition of an RF, for the purposes of the RFM system, is a facility that provides 24-hour custody or care of students who reside in the facility for:
    • detention,
    • treatment,
    • foster care, or
    • any non-educational purpose.
    An RF does not include traditional foster homes licensed by the Texas Department of Family and Protective Services as Foster Family Homes (Independent).
    The RFM system is a data-driven, results-based system of coordinated and aligned agency monitoring activities. Targeted and graduated interventions are implemented based on areas of risk, shown in historical monitoring data, longitudinal district performance, and district data submitted or available to the TEA. The RFM system focuses on program performance and effectiveness as well as program compliance with federal and state requirements and includes an annual analysis of data for each RF district in the state.
    The results of TEA’s annual data analysis determine extent of intervention activities in which an RF district must engage and the related level of TEA involvement. Intervention activities will focus on data analysis by RF districts and the TEA to determine and address causal factors for program ineffectiveness or noncompliance. At higher stages of intervention, the agency may conduct an on-site visit to review a broad array of program effectiveness and compliance issues. The result of all intervention activities will be the development and implementation of a targeted improvement plan, with corrective actions, if needed.
    For more information about residential facility monitoring download the RFM manual. LEAs that need help conducting required nonpublic interventions should view the RF monitoring guidance and resources webpage.

What We Do

  • Residential Facility (RF) Procedures 
    Campus Responsibilities:
    At Time of Transfer/Entry into the District:
    When a student with special needs enters Sherman ISD who meets the criteria as an RF Tracker student, the Campus Diagnostician contacts the District RF Tracker Diagnostician (Lead Diagnsotician) via email with the following:
    • Name of the student 
    • Local ID 
    • Campus
    • Date of entry into Sherman ISD
    • District Appointed Surrogate or Foster appointed as the surrogate or Court Appointed Surrogate parent name
    • Disability, Instructional Code (IA) from previous district
    • Instructional Code (IA) in Sherman ISD
    NOTE: Determining RF status is obtained by making a copy of the registration form and a copy of the Designation of Education Decision-Maker Form, Child Protective Services from the registrar. These documents indicate where the child is living, with whom and IF a court has appointed someone to serve as that student’s surrogate parent. 

Additional Resources