What's Required

  • Each public agency must conduct a full and individual initial evaluation before the initial provision of special education and related services to a child with a disability 34 CFR 300.301(a). The initial evaluation must consist of procedures to determine if the child is a child with a disability and to determine the educational needs of the child 34 CFR 300.301(c)(2. The initial evaluation must be conducted within 45 school days of receiving parental consent for the evaluation 34 CFR 300.301(c)(1).

What We Do

    1. Academic and behavioral interventions should be documented in Eduphoria for interventions. 

                     Note: Throughout the tiered levels of general education support, general education teachers and instructional specialists should document student-specific academic and behavioral interventions in Eduphoria. 

    1. Once a campus has determined that a student is not making adequate progress (compared to their grade-appropriate peers) despite the implementation of interventions, the RTI Team should consider a referral for special education evaluation.
    2. A current Classroom Data Form and Data and Committee Meeting form should be completed in Eduphoria with all requested documentation
    3. Referral documentation will be sent to the Child Find Coordinator in the special education office. 
    4. The assigned evaluation specialist will review data and determine whether the information supports a decision for assessment.   When assessment is warranted -- Initial Consent for Assessment will be provided with the Procedural Safeguards by the evaluation specialist. If the data does not support the decision for assessment -- parents will be notified via the Notice of Refusal and receive a copy of the Procedural Safeguards by assessment staff. 
    5. The campus should continue to provide (or initiate) campus-based interventions and services throughout the evaluation process.


    1. Once the assessment is complete, results will be reviewed with the campus staff via conference or written copy of the FIE.


    1. The IEP Meeting will be scheduled within 30 calendar days from the date of the FIE.

    Once consent for assessment is obtained the Full and Individual Evaluation (FIE) process includes the following:

    • Conduct an initial full and individual evaluation before the initial provision of special education and related services for a student with a disability. 
    • A written report of a full individual evaluation of a student for purposes of special education services shall be completed no later than the 45th school day following the date on which the school district receives written consent for the evaluation, signed by the student’s parent or legal guardian. The ARD/IEP committee meeting shall be completed within 30 calendar days following completion of the FIE.
    • The evaluation specialist determines the degree of evaluation (formal and/or informal) needed in each area depending on the eligibility criteria for the suspected disability.
    • The area of language dominance is considered and/or evaluated first to determine the language to be used in further evaluation.


    • Tests and other evaluation materials include those tailored to evaluate specific areas of educational need and not merely those designed to provide a single general intelligence quotient.


    • Evaluation instruments must not be culturally or racially discriminatory and must be administered in accordance with standardized procedures in order to prevent inappropriate evaluations for specific cultural groups. A variety of evaluation instruments are used to gather relevant functional and developmental information about the student, including information provided by the parent. All data is reviewed, interpreted, and compiled into a Full and Individual Evaluation (FIE) Report.


    • Tests are selected and administered to ensure that the test results of a student who has impaired sensory, manual, or speaking skills, will accurately reflect the student’s aptitude, achievement level, or other factors the test purports to measure. This should not be a reflection of the student’s impaired sensory, manual, or speaking skills (except where those skills are the factors that the test purports to measure).


    • Additional information considered in the evaluation includes, but is not limited to: parent information, teacher information, academic and/or behavioral data (RtI data), medical history, speech and language eligibility requirements, assessment information should be included as applicable.


    Note: No single procedure should be used as the sole criterion for determining whether the student is a student with a disability or for determining an appropriate educational program for the student.

    • Evaluation of the student covers all areas related to the suspected disability, including (where appropriate):
    • Health
    • Vision
    • Hearing
    • Social and Emotional Status
    • General Intelligence
    • Academic Performance
    • Communicative Status
    • Motor Abilities
    • The evaluation must be sufficiently comprehensive to identify all of the student’s special education and related service needs. The instruments used and strategies must provide relevant information that directly assists persons in determining the educational needs of the student.
    • All evaluation personnel are responsible for adhering to all auditable dates for initial evaluations, reevaluations, and transfer where the student has been in special education in another district.